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4 Ways How Using Chatbots Can Improve Your Customer Service

As technology advances, and as automation processes appear, every business owner wants to be able to provide the best services, as well as customer support to their clients. The difference between having returning clients all the time, and losing people even before they tested out your products is the way you communicate with them. Everyone wants to feel important and when we reach out to a company, we want them to be able to answer all our questions and to be there for us for any issue that may happen.

If you are interested in taking your business to the next level, then you should start introducing chatbots as part of your customer service. In this article, we are going to talk about the ways these bots are going to improve not only the tech support but also how they are going to ensure getting more clients and increase your profits.

1. Reduce human error


Even though having human customer support is crucial, we know that sometimes mistakes are bound to happen. Not everyone is always focused on the task at hand, and sometimes we can misread a question and provide a false answer. When you are working with a human crew, people cannot be online all the time, and letting customers wait for hours may make them go to your competitors.

When we introduce chatbots, we can make sure that there are no wrong answers, no mistakes, and no delays. The most important thing here is to set everything up correctly the first time around.
You can easily make a list of the frequently asked questions and let your clients choose if they want to see an answer from the list or if they want to type in their question. You can set the bot up to recognize keywords and depending on them, provide an answer your followers need.

Note that mistakes are still bound to happen, and no matter how good the software is, you cannot always have an automated answer for the questions your clients have. You should always provide the option for your clients to be connected with someone from your human crew, and you should make sure that your employees will be notified right away.

2. Replying promptly


No one wants to be kept waiting, and if you want to be able to reply to every question right away, you should introduce automated replies and chatbots to your online customer support. Depending on your preferences, you can choose to set up a greeting message for everyone who opens your site or likes your page, and you can also add a message asking your clients if they need any help.

This way, no matter where in the world they are, and no matter what time it is for you, the bot will communicate with the people with ease. Note that the technology has advanced so much, that some of the software can mimic human behavior without any issue, so some of the clients may not even notice they are talking to a bot.

When you don’t leave customers waiting for hours to get their answer, and when you are able to provide advice and guidance right away, your clients are much more likely to be happy with the service, and chances are, they are going to choose your company to purchase the products from. According to, quick responses prevent your clients from taking their business to your competitors, so you should use the bots to not only keep your customers but also attract new ones with ease.

3. Sharing information and newest updates


Keeping your customers in the loop is crucial if you want them to know about the big changes that are happening in your store or service, and if you want them to be up to date with the latest discounts and offers.

Even though email marketing is still extremely popular when it comes to some type of information, people are more likely to disregard the email, and forget about it as soon as they see it. Email marketing is much less personal than talking to the person, at least in some form.

When you use chatbots, you will be able to let your readers know everything they need about an upcoming promotion, special discounts, and offers that they can use to save up some money. Note that you should make sure you never spam, and you should always create the messages in a nice and friendly manner, and you should also give them the option to unsubscribe from your messages if they want.

The statistics have shown that after introducing automated messaging systems, companies have noticed a spike in sales and profits. This way, your customers will be happier, and you will sell more products and make bigger profits.

4. Remove language barriers


The last thing we are going to talk about is language barriers. If you want to expand your business, and if you want people on different continents to be able to understand you and the services you provide, then you need to be able to communicate with them in their native language.

Learning 10 or 20 different languages is almost impossible, and looking for people to hire from those counties may cost you a lot of money and time. Because of this, you should include the bots in your support. When you use automated software, your clients can easily reach out to you in their native language and the bot will be able to reply using the same language. Even though the translation services are not always perfect, they are still a much better option than risking losing customers because you cannot understand each other.

These are some of the ways you can improve the communication between you and your clients, and know that nowadays there are so many software options to choose from, that you will have no issues finding the right one for your needs. Note that almost all the bots come with a free test period, so you will be able to check things out, play around with the basic services, and depending on your needs and opinion, you can choose if you want to purchase it. Take your time, make sure you test things out, and you will notice a huge increase in customer satisfaction in no time.

If you want to learn more about this topic check this article on Y-sbm.